FLOWCHART DBS PROCEDURE MARCH 2024  Please click on this link for a helpful flowchart explaining the DBS application process

 

Please also see the list below for the forms you need to include when submitting a DBS application in your parish.

 

All volunteers who work directly with children and/or vulnerable adults have to have a valid DBS certificate before they begin to volunteer. The certificate needs renewal every three years.

 

All forms are mandatory in the Diocese except for the online update service form. The complete DBS application is offered by the government at no cost to volunteers or the Diocese. The online update service minimises the application process at time of renewal. It is something we encourage all volunteers to join.

 

NEW VOLUNTEERS –

Application form (lilac form or a link for online application form obtained from Antoinette). This is the only form not available on this website because the forms are individually numbered. The information needed can equally be completed online instead of completing this form.

DBS1

DBS2

DBS3a (or 3b for non-UK applicants)

DBS4

DBS17

Online update service (optional)

Guidance notes for DBS3

Guidance notes for DBS4

Privacy notice

ID verification process done by parish Rep or Antoinette

 

RENEWAL FOR EXISTING VOLUNTEERS

Application form (lilac form or a link for online application form obtained from Antoinette)

DBS3a (or 3b for non-UK applicants)

DBS4

DBS17

Guidance notes for DBS3

Guidance notes for DBS4

Privacy notice

Online update service (optional)

ID verification process done by parish Rep face to face or Antoinette over zoom video call

References are not needed unless the Rep cannot source original copies which should be stored in the parish office

 

NEW OR RENEWALS USING ONLINE ROUTE

Applicants first and last name

Email address

Role in parish

State if it is a new or renewal application

*If using this route please complete the application table which is available from Antoinette*

References are not needed for renewals unless the Parish Safeguarding Representative cannot source original copies which should be stored in the parish office

 

TO RENEW THOSE WHO ARE ON THE ONLINE UPDATE SERVICE ALREADY WITHIN THE DIOCESE

DBS4

DBS17

Guidance notes for DBS4

Privacy notice

* Antoinette will be able to renew the existing DBS on the database, and the applicant can use the same existing paper certificate so no ID verification is needed

 

FOR EXTERNAL APPLICANTS WHO ARE ALREADY ON THE ONLINE UPDATE SERVICE

Application form (lilac form or a link for online application form obtained from Antoinette)

DBS1

DBS3a (or 3b for non-UK applicants)

DBS4

DBS17

Guidance notes for DBS3

Guidance notes for DBS4

Privacy notice

Proof of DBS certificate

ID verification process done by parish Rep face to face or Antoinette via zoom video call

or

The volunteer can apply for a New Volunteers DBS where they would receive a separate DBS rather than use the disclosure number via the external DBS

 

All DBS applicants should read the privacy notice prior to completing the application
72 KB
Application table for DBS online route
38 KB
applicant registration form
65 KB
reference request pro forma DBS 2
55 KB
Guidance document to assist in completing DBS 3a (Identity verification form for UK applicants)
24 KB
DBS 3a (Identity verification form for UK applicants)
28 KB
Guidance document to assist in completing DBS 3b (Identity verification form for non UK applicants)
26 KB
DBS 3b (Identity verification form for non UK applicants)
26 KB
Guidance document to assist in completing DBS 3c Identity verification form for applicants using the online (electronic) route
23 KB
DBS 3c Identity verification form for applicants using the online (electronic) route
42 KB
Guidance document to assist in completing DBS 4 (safeguarding self declaration form)
24 KB
DBS 4 (safeguarding self declaration form)
45 KB
DBS 13 - Update service identity verification form
60 KB
DBS 17 - applicant consent to the Diocese processing the DBS application
45 KB